What We Do

Bridging Design Intent
& Contract Award

The tender phase is where projects are won or lost — not on site, but in the documentation. A technically weak bid, a poorly managed RFI process, or a misaligned contract can cost a firm millions before a single brick is laid.

PlanBuild provides specialised technical management to help contractors, subcontractors and design firms navigate the high-stakes tender process in the UAE and KSA markets. We act as your on-demand technical office — ensuring every bid is technically sound, commercially aligned, and ready for execution.

Our founders have managed tender processes for some of the most iconic projects in the Middle East — from luxury hospitality mega-projects to large-scale mixed-use developments. We bring that experience directly to your submission.

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Technical drawings and planning documents

"The best time to solve a problem is before it reaches the site. Our tender support ensures every technical and commercial risk is identified — and resolved — before you sign."

Key Deliverables

Everything You Need
to Win the Bid

Our tender support package covers every stage of the pre-construction process — from first documentation to contract execution.

01

Technical Bid Preparation

Comprehensive technical submission packages that communicate your capability with precision. We compile, coordinate and quality-check every document.

Scope of works documentation
Technical methodology statements
Coordination drawings and details
Specification compliance matrices
Prelim and general conditions review

02

Clarification Management (RFIs)

Systematic management of all tender RFIs — ensuring every clarification is tracked, answered strategically, and properly recorded before contract award.

RFI log preparation and tracking
Technical clarification drafting
Employer response review and analysis
Addendum integration and impact assessment
Pre-award meeting preparation

03

Commercial & Technical Alignment

Ensuring your technical submission is fully aligned with the commercial offer — no gaps, no contradictions, no risk exposure after signing.

Technical vs. commercial gap analysis
Insurance & bond requirement review
Performance guarantee evaluation
Subcontractor scope alignment
Risk register development

04

Planning & Programming

Detailed construction time schedules that demonstrate delivery competence and provide a credible, executable programme from day one on site.

Baseline construction schedule (Primavera / MS Project)
Tender stage programme narrative
Resource loading and crew allocation
Critical path analysis
Phasing and milestone definition

Our Approach

How We Manage
Your Tender

01 Engagement

Tender Kick-Off & Brief Review

We receive your full tender package and conduct a rapid but thorough analysis of the Employer's Requirements, contract conditions, scope documents and programme. Within 48 hours we provide you with a risk summary and an action plan. We align our team with your bid deadline from day one.

02 Documentation

Technical Documentation & Coordination

Our technical team prepares all required documentation — scope statements, methodology notes, coordination drawings, specification matrices, and programme. We run regular coordination calls to align across your commercial, technical and legal teams, ensuring a fully integrated submission.

03 Clarification

RFI Management & Addenda Review

We manage all RFIs strategically — protecting your position commercially and technically. Every addendum is reviewed for impact, pricing implications are assessed, and your submission is updated accordingly. No ambiguity, no contractual gaps.

04 Submission

Final Submission & Pre-Award Support

We compile and review the final submission package — checking for completeness, consistency between technical and commercial, and compliance with all Employer Requirements. We then support you through pre-award meetings, clarification responses and, if required, value engineering discussions.

05 Contract

Contract Review & Mobilisation Planning

Post-award, we support a thorough contract review — identifying key obligations, notice requirements, milestone dates, and financial exposure. We then help prepare your mobilisation plan so that the transition from tender to execution is seamless from day one on site.

Why PlanBuild

The Strategic
Advantage

We have been inside the most complex tender processes in the Middle East. We know what clients look for, what risks to flag, and where most submissions fail. We bring that intelligence directly to your bid.

Start With Our Checklist

Strategic Experience

First-hand experience managing tenders for luxury hospitality, commercial towers and infrastructure in UAE and KSA. We've seen what wins bids — and what kills them.

Resource Flexibility

Engage us for a single tender or on a retainer basis. We scale with your pipeline — providing on-demand technical resource without permanent overhead.

Risk Mitigation

We identify contractual and commercial risks before you sign — insurance clauses, bond requirements, liquidated damages, performance obligations — protecting your business before work begins.

On-Time Delivery

We work to your tender deadline. Our global team means 24/7 availability across time zones — no missed submissions, no last-minute scrambles.

Integrated BIM & CAD

All tender drawings and coordination documents produced in Revit and AutoCAD to the required standard — site-workable, consultant-ready, and fully coordinated.

Local Market Knowledge

Deep familiarity with UAE and KSA consultant expectations, procurement practices, and authority requirements — so your submission is locally credible and competitive.

Track Record

Tender Engagements
We're Proud Of

Hospitality

Luxury Hotel Tower

Dubai, UAE — Fit-Out Tender Package

Commercial

Mixed-Use Development

Riyadh, KSA — Main Contract Tender

Heritage

Heritage Resort Development

AlUla, KSA — Design & Build Package

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Tender & Pre-Construction
Support

Bridging Design Intent
& Contract Award